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Levels of Required State Action for Various Types of Organizational Changes at Public Institutions

This process chart was developed by SCHEV staff as a reference guide for public institutions seeking state action on organizational changes to academic units and structures.  SCHEV’s policy “Organizational Changes at Public Institutions: Policies and Procedures for Internal and Off-Campus Organizational Changes” contains definitions of these terms, specific policy statements, and detailed procedures and instructions.  Forms are provided below.

 

Level of Required State Action

Type of Organizational Change
"Simple" Academic-Structure Change "Complex" Academic-Structure Change
No SCHEV Action Required

Any organizational change made below the departmental level or involving only personnel matters within existing organizational units above the departmental level, or any “fully exempt” site specifically approved by the State Board for Community Colleges for one of its colleges.

 
SCHEV Staff Must Be Notified in Writing Any organizational change at or above the departmental level (excluding personnel matters in units above the departmental level) that is to be made solely for the purposes of internal management, including the establishment of a “partially-exempt” or “fully-exempt” off-campus instructional site.  
Council Must Review and Approve or Disapprove  

Any organizational change at or above the departmental level (excluding personnel matters in units above the departmental level) that is to be made for reasons other than simple internal management, including the establishment of a “non-exempt” off-campus instructional site.

 

The following forms are required for document and proposal submissions. SCHEV will not accept altered forms. Institutions should not change the SCHEV text or categories.


Organizational Change Cover Sheet


Organizational Change Budget Forms


Organizational Change Forms

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