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Institutional Performance Standards Definitions

Goal 1:  Access
Consistent with its institutional mission, provide access to higher education for all citizens throughout the Commonwealth, including underrepresented populations, and in accordance with anticipated demand analysis, meet enrollment projections and degree estimates as agreed upon with the State Council of Higher Education for Virginia. Each such institution shall bear a measure of responsibility for ensuring that the statewide demand for enrollment is met;


01.   Institution meets its State Council-approved biennial projection of total in-state student enrollment within the prescribed range of permitted variance. (Permitted range of variance for this measure is 5%.)

No institutional response required for this measure. 
Definition:  Definition: Direct comparison of actual in-state enrollments to the most recent set of SCHEV approved enrollment projections. 
02.   Institution increases the percentage of in-state undergraduate enrollment of from under-represented populations. (Such populations should include low income, first-generation college status, geographic origin within Virginia, race, and ethnicity, or other populations as may be identified by the State Council.)

If institutions can individually identify first-generation college students that do not fall into these other categories, then SCHEV will adjust the historic data accordingly. 
Definition:  Data files used: Fall headcount and financial aid

An in-state undergraduate student is counted once, and only once, if any of the following are true:

RACE in (2,3,4,5) (excluding NSU and VSU) (race/ethnicity)

-or-

PELL greater than 0 (low income)

-or-

LOCDOMI from a locality as determined by SCHEV to be in the lowest quintile of participation rates at Virginia public four-year institutions. (0678-Lexington city, 0660-Harrisonburg city,

0147-Prince Edward County, 0105-Lee County, 0005-Alleghany County, 0530-Buena Vista city, 0029-Buckingham County, 0149-Prince George County, 0081-Greensville County, 0139-Page County, 0191-Washington County,

0035-Carroll County, 0009-Amherst County, 0143-Pittsylvania County, 0710-Norfolk city, 0520-Bristol city,

0173-Smyth County, 0750-Radford city, 0187-Warren County, 0089-Henry County, 0680-Lynchburg city, 0067-Franklin County, 0045-Craig County,

0025-Brunswick County, 0167-Russell County, 0031-Campbell County, 0540-Charlottesville city)


03.   Institution annually meets at least 95 percent of its State Council-approved estimates of degrees awarded.

No institutional response required for this measure. 
Definition:  Definition: Direct comparison of actual degree awards to the projections in the most recent set of SCHEV approved enrollment projections.

 

Goal 2:  Affordability
Ensure that higher education remains affordable, regardless of individual or family income, and through a periodic assessment, determine the impact of tuition and fee levels net of financial aid on applications, enrollment, and student indebtedness incurred for the payment of tuition and fees;


04.   With the intent of developing a clearly understandable measure of affordability no later than July 1, 2008, SCHEV shall report annually an institution’s in-state undergraduate tuition and fees, both gross and net of need-based gift aid, as a percentage of the institution’s median student family income. By October 1, 2008, each institution shall identify a “maintenance of effort” target for ensuring that the institution’s financial commitment to need-based student aid shall increase commensurately with planned increases in in-state, undergraduate tuition and fees. The financial plan for these goals should be incorporated into the institution’s 2009-2014 six-year plan as required under § 23-9.2:3.02., Code of Virginia.

No institutional response required for this measure. 
Definition:  SCHEV will establish a working group to develop an appropriate definition and methodology for the measure. Consisting of professional staff from the public institutions, this group will begin meeting in October, 2006 with the goal of reporting out to Council in January, 2008 to allow Council to adopt a final measure no later than May, 2008. 
06.   Institution conducts a biennial assessment of the impact of tuition and fee levels net of financial aid on applications, enrollment, and student indebtedness incurred for the payment of tuition and fees and provides the State Council with a copy of this study upon its completion and makes appropriate reference to its use within the required six-year plans. The institution shall also make a parent- and student-friendly version of this assessment widely available on the institution’s website.

Institution reports to SCHEV annually on the ratio of in-state undergraduate tuition and fees net of student gift-aid to the Virginia resident median household income.

Institution must provide these data and copy of most recent biennial assessment to SCHEV prior to April 1, 2007.  
Definition:  SCHEV staff will develop and issue guidelines as to what the Council will need to receive in order to certify compliance. Methodology and approach will be left to the institution to determine. 
5.1.   Institution maintains acceptable progress towards an agreed upon target that decreases the average debt of in-state undergraduate student borrowers.


Definition:  Loan columns limited to PERKINS, STALOA, LOANIN, LOANEF AS LOANS summed into one column with a unique student count for each student receiving at least one of these loans. Total loans divided by the total number of students with need (NEEDST='1').

Data files used: financial aid

Only in-state undergraduate students are included in this measure.


5.2.   Institution maintains acceptable progress towards an agreed upon target that decreases the percent of in-state undergraduate student borrowers.


Definition:  Loan columns limited to PERKINS, STALOA, LOANIN, LOANEF AS LOANS summed into one column with a unique student count for each student receiving at least one of these loans. Total loans divided by the total number of students with need (NEEDST='1').

Data files used: financial aid

Only in-state undergraduate students are included in this measure.

 

Goal 3:  Academic Offerings
Offer a broad range of undergraduate and, where appropriate, graduate programs consistent with its mission and assess regularly the extent to which the institution's curricula and degree programs address the Commonwealth's need for sufficient graduates in particular shortage areas, including specific academic disciplines, professions, and geographic regions;


07.   Institution maintains acceptable progress towards an agreed upon target for the total number and percentage of graduates in high-need areas, as identified by the State Council of Higher Education.


Definition:   Data files used: degrees conferred, fall headcount (teaching only)

“Engineering” graduates are defined as students who graduated with a major (progone) or second major (progtwo) with CIP Code Family 14.

“Medicine” is defined by a first or second major of CIP Code 51.1201 (MEDICINE, MD).

“Nursing” graduates are defined by first or second major with an IPEDS CIP Code of 51.16XX.

“Teaching” graduates are defined as those who have a first or second major within the CIP Code Family 13 OR who were flagged as teaching education students (TEACHED) in the fall headcount file the same year they received their degree.

Within each of these areas, a student is only counted once per degree area per level per year. For instance, if a student double majors in Electrical Engineering and Computer Engineering, they will only be counted once. If a student completes an undergraduate degree in Electrical Engineering, and then later in the same year receives a post-baccalaureate certificate, they will be counted for each completion.

 

Goal 4:  Academic Standards
Ensure that the institution's academic programs and course offerings maintain high academic standards, by undertaking a continuous review and improvement of academic programs, course availability, faculty productivity, and other relevant factors;


08.   Institution reports on total programs reviewed under Southern Association of Colleges and Schools assessment of student learning outcomes criteria within the institution's established assessment cycle in which continuous improvement plans addressing recommended policy and program changes were implemented.

SCHEV will form a working group to help further clarify this measure. 

 

Goal 5:  Student Progress and Success
Improve student retention such that students progress from initial enrollment to a timely graduation, and that the number of degrees conferred increases as enrollment increases;


09.   Institution demonstrates a commitment to ensuring that lower division undergraduates have access to required courses at the 100- and 200-level sufficient to ensure timely graduation by reporting annually to the State Council of Higher Education on the number of students denied enrollment in such courses for each fall and spring semesters. No later than July 1, 2008, to the extent the institution does not currently track student access and registration attempts at the course level, the institution shall, in consultation with the State Council of Higher Education, establish an appropriate quantitative method to identify the extent to which limited access to 100- and 200-level courses reduce progression, retention, and graduation rates. After July 1, 2008, each institution shall include in its annual report to the State Council its plan of action to increase such access and remediate the identified problems.

No institutional response required at this time - the task of defining this measure will be assigned to a working group of SCHEV staff and institutional representatives during the spring of 2006 in order to develop a mutually acceptable methodology for reporting. 
Definition:  SCHEV will establish a working group to develop an appropriate definition and methodology for the measure. Consisting of professional staff from the public institutions, this group will begin meeting in October, 2006 with the goal of reporting out to Council in January, 2008 to allow Council to adopt a final definition no later than May, 2008. 
10.   Institution maintains acceptable progress towards a mutually agreed upon target that maintains or increases the ratio of degrees conferred per FTE faculty member.

Institutions should provide an annual calculation of FTE for the instructional component of all faculty (Instruction, Research, and Public Service) to be used as the denominator for this measure. 
Definition:  Institutions should provide an annual calculation of FTE for the instructional component of all faculty (Instruction, Research, and Public Service) to be used as the denominator for this measure. The numerator will be the total number of awards as reported on the degrees conferred file.

Data files used: Degrees Conferred


11.   Institution maintains or improves the average annual retention and progression rates of degree-seeking undergraduate students.

CLARIFICATION: There is some confusion over 5A and 5A1. 5A1 is only appropriate to four-year institutions that also have two-year programs. All other four-year institutions are required to report under 5A.  
Definition:  Student levels used: (21, 22, 26, 27, 41) Match by UNITID and SOCSEC1 in base year (0304) against second year (0405). Each record is assigned a 1 if student is present in second fall, otherwise a 0. Results are summed aggregated by LEVEL and then averaged for each year.

Data files used: Fall headcount


12.   Within the prescribed range of permitted variance, the institution increases the ratio of total undergraduate degree awards to the number of annual full-time equivalent, degree-seeking undergraduate students except in those years when the institution is pursuing planned enrollment growth as demonstrated by their SCHEV-approved enrollment projections.


Definition:  For four-year institutions, “Degree-seeking undergraduates” are defined as students seeking a four-year baccalaureate degree (plevone=40). Consistent with the above, an “undergraduate degree award” is defined as 4-year baccalaureate degrees (plevone=40).

For VCCS and RBC, “degree-seeking undergraduates” and “degree awards” are defined as students/degrees having seeking Associate degrees (plevone=20 or 25).

FTE is calculated using the traditional SCHEV definition of annual FTE (30 credit hours a year=1 FTE).

Data files used: Degrees Conferred, Course Enrollment

 

Goal 6:  Enhanced Access and Affordability
Consistent with its institutional mission, develop articulation agreements that have uniform application to all Virginia community colleges and meet appropriate general education and program requirements at the four-year institution, provide additional opportunities for associate degree graduates to be admitted and enrolled, and offer dual enrollment programs in cooperation with high schools;


13.   Institution increases the number of undergraduate programs or schools for which it has established a uniform articulation agreement by program or school for associate degree graduates transferring from all colleges of the Virginia Community College System and Richard Bland College consistent with a target agreed to by the institution, the Virginia Community College System, and the State Council of Higher Education for Virginia.

SCHEV will form a working group with VCCS and RBC to discuss the tracking of students admitted into the Dual Enrollment programs established by recent legislation.  
14.   Institution increases the total number of associate degree graduates enrolled as transfer students from Virginia’s public two-year colleges with the expectation that the general education credits from those institutions apply toward general education baccalaureate degree requirements, as a percent of all undergraduate students enrolled, within the prescribed range of permitted variance.


Definition:  Data files used: Degrees conferred, fall headcoun 
15.   Institution increases the number of students involved in dual enrollment programs consistent with a target agreed upon by the institution, the Department of Education and the State Council of Higher Education for Virginia.


Definition:  Dual enrolled students are coded with a CIP Code of 910001 on the Course Enrollment files.

Data files used: Course enrollment

 

Goal 7:  Economic Development
Actively contribute to efforts to stimulate the economic development of the Commonwealth and the area in which the institution is located, and for those institutions subject to a management agreement, in areas that lag the Commonwealth in terms of income, employment, and other factors;


16.   In cooperation with the State Council, institution develops a specific set of actions to help address local and/or regional economic development needs consisting of specific partners, activities, fiscal support, and desired outcomes. Institution will receive positive feedback on an annual standardized survey developed by the State Council, in consultation with the institutions, of local and regional leaders, and the economic development partners identified in its plans, regarding the success of its local and regional economic development plans.


Definition:  Institution shall provide a brief narrative describing each economic development action meeting the stated intent of the measure. Upon request, institution shall provide annually a list of economic development and business leaders knowledgeable of the actions to be surveyed by SCHEV.

 

Goal 8:  Research
Consistent with its institutional mission, increase the level of externally funded research conducted at the institution and facilitate the transfer of technology from university research centers to private sector companies;


17.   Institution maintains acceptable progress towards agreed upon targets for the three-year moving average of total expenditures in grants and contracts for research - as reported to NSF.


Definition:  : Data files used: NSF

Total research expenditures as reported to NSF, three-year rolling average.


18.   Institution maintains or increases the annual number of new patent awards and licenses, within the prescribed range of permitted variance, according to targets mutually agreed upon with SCHEV and/or consistent with the institution’s management agreement.


Definition:  (Research institutions only, three-year moving average, Association University Technology Managers (AUTM) definition)

[AUTM 2003 Licensing Survey Respondents include: GMU, UVA, VCU, VT]

 

Goal 9:  Enhancing K12
Work actively and cooperatively with elementary and secondary school administrators, teachers, and students in public schools and school divisions to improve student achievement, upgrade the knowledge and skills of teachers, and strengthen leadership skills of school administrators;


19.   In cooperation with the State Council, institution develops a specific set of actions with schools or school district administrations with specific goals to improve student achievement, upgrade the knowledge and skills of teachers, or strengthen the leadership skills of school administrators. Institution will receive positive feedback on an annual standardized survey developed by the State Council, in consultation with the institutions, of the superintendents, principals, and appropriate other parties.


Definition:  Institution shall provide a brief narrative describing each K-12 cooperative action meeting the stated intent of the measure. Upon request, institution shall provide annually a list of K-12 educational leaders knowledgeable of the actions to be surveyed by SCHEV.