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Financial Aid Applications
- 2008 - 2009 Tuition Assistance Grant Program Application
- Paul Douglas Teacher Scholarship—Teaching Confirmation Form
- ACM Application for Certification
Student Tuition Guaranty Fund Claim Request Forms
- Attestation Statement
- Student Tuition Guaranty Fund Claim request
- Tax Status Form
- Closed School Student Survey
SCHEV Forms
- Transcript Search Form for Proprietary Institutions
- RFP - Consultant for Projections of Enrollment Demand
Private & Out-of-State Institutions
- POPE Regulations
- Student Complaint Information [PDF]
- Student Complaint Form [MSWord]
- New School Certification Process and Forms
- Instructions [PDF]
- Institutional Certification Application Form [MSWord]
- Institutional Certification Checklist for Postsecondary Schools [MSWord]
- Institutional Sties Listing [MSWord]
- Program Type Listing [MSExcel]
- Program Notification [MSWord]
- Projected Accounting Budget [PDF]
- Surety Instrument Calculation Worksheet [MSExcel]
- Surety Bond [MSWord]
- Sample of the Clean Irrevocable Letter of Credit [MSWord]
- Acknowledgement of Prior Postsecondary Involvement [MSWord]
- School Catalog Checklist [MSWord]
- Directions for Preparing School Plan Report [PDF]
- Sample Enrollment Agreement [PDF]
- Recertification Process and Forms
- Instructions [PDF]
- Institutional Certification Application Form [MSWord]
- Institutional Certification Checklist for Postsecondary Schools [MSWord]
- Enrollment Data Instructions [PDF]
- Enrollment Data Worksheet [MSExcel]
- Institutional Sites Listing [MSWord]
- Program Type Listing [MSExcel]
- Program Notification [MSWord]
- Chart of Accounts, Income Statement & Balance Sheet [PDF]
- Financial Statement [MSWord]
- Surety Instrument Calculation Worksheet [MSExcel]
- Surety Bond [MSWord]
- Sample of the Clean Irrevocable Letter of Credit [MSWord]
- Private Nonprofit School Financial Composite Score Calculcation Workseet [MSWord]
- Proprietary School Financial Composite Score Calculation Worksheet [MSWord]
- Forms for Religious Exempt Schools
- Request for Name Acknowledgement [MSWord]
- Projected Accounting Budget [MSWord]
- Religious Exemption Form [MSWord]
- Other P.O.P.E forms
- Financial Composite Score Calculation - Private Non-Profit and Proprietary Institution Worksheets
- Change of Ownership Application
- Request for Name Acknowledgement
- Institutional Change of Name Application
- Change of Location Application
- Notification of Program Modification
- Program Notification
- Report on the Closing of a Campus
Public Institutions
Full Policies for Public Institution Guidelines on Completing Forms Forms:Unless otherwise indicated, all forms for Public Institutions are in Adobe PDF. To access the above forms in MS Word, click here.
- Guidelines for Change in Degree-Level Authority for State Institution
Please contact SCHEV Academic Affairs and Planning.- Proposal for Change Internally and/or Off-Campus or New Site
- New or Spin-off Academic Program Proposal Format
(Contains cover sheet and projected enrollment form)- Projected Resource Needs for Proposed Programs
- Page 17
- Page 18 (in MS Excel format)
- Page 18 Alternative - This form can be used if the institution would like to show recurring costs after the first year (in MS Excel format)
- Page 19
- Format for Revising Academic Program Title, CIP Code or Degree Designation
- Format for Merging Academic Program
- Intent to Discontinue an Academic Program
- Institutional Intention Checklist
Finance & Facility Policies and Forms
- Chart of Accounts For Virginia State-Supported Colleges and Universities
- Higher Education Equipment Trust Fund Overview
- Higher Education Equipment Trust Fund - Policies and Procedures
- Higher Education Fixed Assets Guidelines for Educational and General Programs
- Policies and Procedures for Maintaining Auxiliary Enterprise Reserves and Investment Yields
- Higher Education Facilities Condition Reporting Guidelines
- Higher Education Facilities Condition Reporting Worksheet (in MS Excel format)
- Higher Education Facilities Condition Reporting Worksheet for Infrastructure (in MS Excel format)
Gear Up Forms
- 06-07 Carry Over Funds Form
- Gear Up In-Kind Form [MS Excel]
- FY 07-08 Claim for Reimbursement [MS Excel]
- Matching Certification Form [MS Word]
No Child Left Behind Forms
2008-09 No Child Left Behind Documents
2007-08 No Child Left Behind Documents
- 2007-08 Project Administration Guidelines [MS WORD]
- 2007-08 Interim Progress Report [MS WORD] 2007-08 Improving Teacher Quiality State Grant Awards [MS WORD] [PDF]
- 2007-08 Program Activities Schedule[MS WORD]
- 2007-08 Request for Reimbursement [MS WORD]
- 2007-08 Participant Response Form [MS WORD]
- 2007-08 Project Director Summary of Participants [MS WORD]
- 2006-07 Improving Teacher Quality State Grant Awards
- 2006-07 Project Administration Guidelines
- 2006-07 Interim Progress Report Guidelines
- 2006-07 Program Activities Schedule
- 2006-07 Request for Reimbursement
- 2006-07 NCLB RFP
- 2006-07 NCLB RFP (in PDF format)
~ 2006-07 NCLB Closing Documents ~
- 2006-07 Unexpended Funds Form
- 2006-07 Final Report Guidelines
- 2006-07 Project Director Summary of Participants
- 2006-07 Participant Response Form
- 2006-07 Final Budget Summary Form
~ 2005-06 No Child Left Behind Forms ~
- 2005-06 Final Report Guidelines [PDF]
- 2005-06 Program Activities Schedule
- 2005-06 Final Budget Summary
- 2005-06 Project Director Summary
- 2005-06 Participant Response Form
- 2005-06 Request for Reimbursement